| Definition and limits of the claim |
Clear description of what sustainably sourced means for the product/ingredient/packaging; boundaries (e.g., % of the supply chain covered; included/excluded stages); any qualifications on labels or promotional materials. |
| Criteria and standards adopted |
References to standards/measures (e.g., resource management, water/energy consumption, biodiversity, soil); mapping between criteria and claims; justification of environmental relevance. |
| Measurement methodology |
Metrics, calculation factors, assumptions; frequency of measurement; IT tools and systems; declared methodological limits (to avoid unjustified implications). |
| Chain of custody / Traceability |
Traceability procedures (batch, supplier, production site); evidence of physical segregation or mass balance; records of receipts/dispatches; supplier control. |
| Environmental assessments and management plans |
Reports on agricultural or management practices (e.g., soil/water conservation, pasture management, chemical inputs); objectives, KPIs, baseline, targets, and progress reports. |
| Internal and external audits |
Audit plans, checklists, minutes, corrective actions; frequency and auditor competence; traceability of follow-ups and closure of non-conformities. |
| Third-party certifications (if present) |
Valid certificates, scope of certification, applied standards, accredited bodies; correspondence between the certification scope and the proposed claim. |
| Label and promotional materials |
Label mock-up, claim text, qualifications/limitations; advertising/digital materials; consistency between label and external communication. |
| Consumer understanding analysis |
Assessment of misunderstanding risk; comprehension tests (if available); justification of claim clarity and provided qualifications. |
| Decision-making chain |
Internal approvals; roles and responsibilities; dossier "freeze" date; versioning and document governance. |
| Response readiness |
Contact list for inspections/requests (FSIS/FTC); quick file index; signed statements; response plan for authority inquiries. |